Update on playing from Sunday 25 April 2021

The Grass courts

The grass courts, but not the match courts, will be open for general play on Sunday and then throughout the summer. The recent dry weather has meant that we are able to open these courts slightly earlier than anticipated but we do rely on our members to be sensible about playing on them. If the conditions are wet or even damp then using the courts is a Health & Safety risk as they will be slippery and it will also cause damage to the grass which will result in the courts deteriorating and being unavailable later in the season.

General Play

With effect from Sunday we are able to bring to a close the ‘one hour on the hour rule’ which means that members can play at whatever time they like and for as long as they like subject only to giving way at the end of a set if other members are waiting to play. Please remember the social distancing rules if you are waiting for a court.

Social mix -in times

Unfortunately we are unable to organise Club times at present. However it is hoped to implement these on Sunday afternoons and Tuesday evenings with effect from 18th May.

Coaching times

Greg will continue to have priority for coaching on Court 6 during the week except on Monday when at 4.30 he will be taking group lessons on both Courts 3 & 4 until 7.30. He will also have the use of Courts 3 & 4 on Saturdays

 

League Matches

It is hoped that the Ribble League will commence w/c 17th May and the Fylde League w/c 24th May. Full details of match nights and court usage will be sent out nearer the time.

Tokens

Floodlighting tokens are now available from behind the bar.

Club Tournaments

A separate information sheet will be sent out in the very near future.

Tennis Pavilion and Ladies toilets

The tennis pavilion will remain out of bounds until further restrictions are lifted. However access to the Ladies toilet will be permitted from Sunday 25th April although only one person may queue in the pavilion.  Face masks must be worn in the tennis pavilion. There will be a limited cleaning schedule and so lady members are asked to sanitise thoroughly and wipe down any surfaces which they may touch.

New members

We do have a number of new members and with no organised social tennis for another 4 weeks it may be difficult for them to get to know other members. We would ask therefore that all make a big effort to speak to anyone you don’t know and offer them the traditional Lytham Tennis Club hospitality.

If you are a new member and need guidance about how to find someone to play with or indeed anything else then please get in touch with the Captains or Vice Captains who will be happy to help.

Pam French       07736 325270

Gill Totty            07799 713340

Roy Lunio           07854 377393

Ed Sawer            07775 808538

The Bar

The bar is now open for outdoor table service. If you have given  consent for your name and email address to be passed on to the Registrar of Lytham Cricket & Sports Club, then you will be able to collect a members’ card from behind the bar which will entitle you to various offers on the price of drinks. Please be aware that if you wish to use the toilets in the Club house you must wear a mask.

Coronavirus

Many of us will have had one or even two jabs and gradually things will hopefully get back to normal. However we must remind everyone that at present we must all continue to follow all the regulations in force regarding social distancing, sanitising and the use of face masks when indoors. Please also use the QR code posters when you visit the Club.

LTC Committee

Tennis Restart – Guidance

At this time of the year it is customary for us to send out a Newsletter advising about
what will be going on during the summer but given the present situation and the fact
that the dates outlined in the ‘roadmap to recovery’ remain the best scenario and not
written in stone, we thought it better to send out some information now but update it
as and when the picture becomes clearer.
Tennis Restart 29th March
We are all anxious to get back to playing tennis and we know that it will be possible to
open the courts at the end of the month. We also know that it is important to ensure
that everyone complies with all the restrictions still in force and ensure that tennis is
played safely.
Therefore the Committee has set out a formula as to how tennis will be organised for
the first 4 weeks up to 26th April at which time we hope that the grass courts will almost
be ready for play and we can reassess our plans.
The formula is based of being able to play safely and giving everyone an equal
opportunity to play. For that reason, and the fact that League tennis will not start until
24th May, there will be no team practices, no continuation of the winter ladder and no
organised social tennis.
As a Club we do not like issuing rules and regulations about what members can and
cannot do preferring to rely on their common sense and respect for fellow members
but circumstances dictate that in the short term we need to issue strong guidelines
about how the courts can be used.
We have decided not to implement the booking system as we believe that it should be
possible to operate without it.
However the ‘one hour on the hour’ rule will be in force and it might be worthwhile reiterating that this means that play must start on the hour and if there are people waiting
to play an hour later then the court must be vacated. If you start at say 11.30 then you
will be contravening the rules and more importantly from your point of view you may
have to vacate the court after only 30 minutes.
Greg will have priority on Court 6 during the week but not on Saturdays when he will
have priority on Courts 3 & 4. Members may use Court 6 when Greg is not coaching.Singles will be permitted on any court but will only have equal standing with doubles
on Court 5. Singles will always have to give way on the hour to doubles on courts 1-
4 (and 6 if Greg is not using the court).
Even in this 4-week period we need to be flexible so if circumstances change then we
are prepared to change the rules but we will always be guided by the necessity to
ensure that tennis is played in a safe environment.
At this stage we cannot say whether the toilets will be open – this will depend on being
able to organise a regular cleaning regime.
Please continue to take utmost caution, keep your distance and sanitise regularly.
The Bar
It is hoped that the bar will re-open for outside use based on table service only from
12th April.
League Tennis
The Leagues have indicated that they hope to start on 24th May and that tennis will be
on a friendly/competitive basis with the divisions arranged based on the number of
teams entered. There will be no promotion or relegation. We will decide how many
teams we are going to enter during April with a view to holding some practices starting
in early May.
The Grass Courts
We are aiming to have the grass courts available for play sometime during the last
week of April, but this of course will depend on the weather. Regrettably we will be
unable to hold the customary opening day lunch and tournament owing to the
restrictions.
The Tournaments
We are intending to start the handicap tournament in early May and entries will be
accepted by email. Separate information will be sent out nearer the time.
Floodlighting Tokens
Once the bar is open tokens will be available as normal. Please try to purchase 5 at
a time (£10). In the short term they can still be purchased from Pam French and Frank
Murphy by prior arrangement. Contact details are on the attached list of Committee
members.Visitors
Visitors can be introduced by Senior members only. Please ensure that the money is
handed in behind the bar using the available envelopes. The visitors name and
contact details MUST be written on the envelopes.
Alternatively the fee of £5 can be transferred to the Club’s bank account with a
covering text or email being sent to Bernard Crosby giving the required information.
Contact details can be found on the attached list of Committee members.
Some dates for your diary (all to be confirmed)
Friday 25th June – Golf competition at Green Drive Golf Club in aid of the Motor
Neurone Disease Association in memory of Keith Cartmell. Teams of 4 comprising
past and present members of any of the Sections of Lytham Cricket & Sports Club.
Information from Bernard Crosby.
Sunday 11th July – Open Finals Day
Saturday and Sunday 4th & 5th September – Junior Tournament and Finals
Saturday 18th September – End of season Dinner Dance
Friday 26th November – Sportsman’s LunchTennis Committee Members 2021
Interim Chairman Bernard Crosby 07831 894788
Secretary Frank Murphy 01253 794734
07846 202429
Treasurer Bernard Crosby 07831 894788
Ladies’ Captain Pam French 01253 733775 07736
325270
Ladies’ Vice Captain Gill Totty 07799 713340
Men’s -Captain Roy Lunio 07854 377393
Men’s Vice Captain Ed Sawer 07775 808538
Subscription Secretary Linda Clayton 01253 737710
07930 628096
Ground Representative Brian Cackett 01253 640714
07585 069789
Social Secretary and Child
Welfare Officer
Helen Rowe 01253 795780
07950 006923
Club Coach
Parent of Juniors
Greg Porter
Julie Knowles
07738 495914
01253 732335
07743 270363
Co-opted Member Judith Cooper 01253 736948
07811 68254

New Years Message and News

Well I don’t expect any of us will be sorry to see the end of 2020. At best we will all have been inconvenienced whilst some will have suffered considerably and lost friends and relatives.

We were fortunate that outdoor tennis was able to be played throughout most of the summer albeit with no League matches and in slightly different formats than usual. However playing social tennis in the new air bubble was only possible for a few weeks and so after all the trials and tribulations of bringing indoor tennis to Lytham the majority of us have been unable to benefit from our latest facility.

Looking forward, certainly in the short term, it would seem that there is no prospect of using the dome for the next month or two and of course it has to be taken down at the end of March. We are already wondering whether to try and arrange for it to come down sooner to enable us to use 2 extra courts but for the time being we are waiting, perhaps over-optimistically, for the situation to improve. Being unable to use the dome will cost the Club in the region of £8,000 in lost income and despite our best endeavours we have been unable to get any assistance to cover all or part of this although we are incredibly thankful to those who waived the refunds due to them for cancelled pre-bookings.

I think we are all confident that at some time in the future things will get back to some semblance of normality and hopefully by the time the grass courts open at the end of April the worst will be behind us.

The Committee are already making plans for the future for both tennis and social events. Whilst it would have been nice to reduce subscriptions to compensate for the restrictions, the reality is that Club does need the finance and so the best we can do is keep them all at the same levels as last year except for day time members who we believe get exceptional value for the amount they pay and consequently we have raised these subscriptions to a more realistic level. Details of all the subscriptions, which are due on 1st April, will be posted on the website.

We have also decided to cap the number of day time members but increase the number of full members. We do have quite a large waiting list and it is possible that we will still not be able to accommodate all who wish to join. The process of offering membership will start in about 4 weeks time and as always will be done on the basis of first come – first served.

As is the norm a full Newsletter will be sent out in February when we should have a clearer idea about the future but in the meantime thanks to all of you who have done your bit to ensure that the Tennis Club remains as safe as possible from the coronavirus threat.

Happy New Year and enjoy your singles!

Bernard (Acting Chairman)

Outdoor Court Booking System

It has been decided to implement a court booking system during the current Tier 4 restrictions with immediate effect on courts 1, 2 and 6.

In other words all tennis being played must be pre booked.

Court 5 will be reserved for coaching although if we find that there is exceptional demand for the other courts we may have to restrict coaching hours.  This new system will ensure that members will have certainty about being able to play and perhaps more importantly it will minimise, to a great extent, the possibility of any social mixing.

There will of course be no charge for using the booking system. 

Bookings should be made via the Clubspark online system in the same way that courts 3 and 4 were booked and this can be done at short notice if the courts are not already booked. The system will generate a pin number but this will not be needed to access the courts. Go to our website and look for the Clubspark icon if you do not have the Clubspark Booker App.  You may have to register if you haven’t used this feature before.

Bookings must be made on the hour and for one hour only and we rely on our members not to abuse the system by:

Booking 2 hour slots in different names

Booking courts and then not turning up – please cancel if you no longer wish to play.

Making an unreasonable number of bookings to the detriment of fellow members.

Once again may we remind you that play is restricted to

singles (different households) or

doubles  (members of the same household)

LTC Committee

Covid 19 – Update

With effect from midnight tonight we enter Tier 4 which means that indoor tennis in the Dome is not allowed at any time.

Outdoor tennis continues to be allowed but for singles only (different households) or for members of the same household playing doubles.

One to one coaching is permitted as is group coaching for under 18’s.

In order to accommodate coaching commitments you should be aware that Greg will always have priority for coaching on Court 5.

Obviously we rely on all our members to take all the necessary precautions to ensure that they and fellow members are kept safe.

The ‘play on the hour for one hour’ rule remains in place and with only 3 courts now available for potentially 240 members to play, it is even more important that you respect this rule.

Bring on the vaccine!

LTC Committee

Dome Restrictions and Refunds

Sadly it now looks unlikely that indoor tennis for members of different households will be permitted to take place for some considerable time and possibly not before the dome has to be taken down at the end of March.

This is obviously tremendously disappointing as, after all the hard work to get it installed, we have been unable to reap the benefits of indoor tennis apart from a few weeks in October.

The lack of income will also substantially affect our finances and we have been unable to get any ‘Covid relief’ despite contacting our local MP, the LTA, Sport England and Fylde Borough Council.

Regrettably we now think that the best thing to do is to refund all the unused block booking fees which have been carried forward and if and when it becomes possible to play indoors in the next 3 months, ask members to then book in the normal way via Clubspark. Thanks to those of you who have agreed to waive the refunds to help our finances.

Accordingly if you have pre booked for the first 3 months of the year you will receive a text/email over the next week or so advising you of the amount which is calculated to be due to you as a refund. If you could respond with your bank details then a refund will be made to the lead person who made the booking.

Happy New Year

LTC Committee

 

 

Covid 19 Restrictions – Update

The Government have now indicated that they will not be allowing outdoor tennis courts to open in England during the period of the new national restrictions that come into force from Thursday 5 November.

Regrettably this means that unless there is a change of heart all our courts will be closed from Wednesday night and all tennis is prohibited.

This is obviously a blow to all of us but hopefully the 4 week lockdown will reduce the impact of coronavirus and we will be able to resume playing the game we love.

Stay safe

Regards

LTC Committee

Notification of 2020 Annual General Meeting

The AGM is scheduled to be held on Wednesday 25 November in the Clubhouse.  However, owing to the ongoing coronavirus restrictions this will not be possible because of course the Clubhouse is now closed and even if it re-opens before the 25 November it is almost certain that we will not be allowed to hold a meeting of more than 30.

 

Therefore, this year it has been decided that the meeting should be held via email and on the following page you will find a draft agenda for your consideration.

 

The various reports and Committee proposals regarding the Accounts and next year’s Committee will be sent out in the week commencing 3 November but prior to that we need to know if there are any specific resolutions that the members wish to place for new Committee members, or any other matters under AOB.  These will of course need to be proposed and seconded in the normal way, by either full or daytime Senior members and we ask that these are sent to the Secretary on or before Sunday 31 October so that they can be forwarded to the members, together with the firm agenda and reports, during the following week.

 

This will then give all the members an opportunity to consider any proposals and/or ask for further information prior to voting by email on or before Tuesday 24 November following which any votes will be counted and the results made known via ‘Virtual AGM minutes’.

 

We realise that this is not an ideal situation but we are following the procedures adopted by other Clubs and Organisations when holding their General Meetings.

 

Regards

LTC Committee

 

 

 

Lytham Tennis Club

2020 Annual General Meeting to be held via email

DRAFT AGENDA

 

1*Apologies –  As all eligible members will be notified of the proceedings and have an opportunity to raise matters and vote it will be assumed that there are no apologies.

 

2*Minutes of the AGM held on 21 November 2019 – These are available on the website in the members section and members will be asked to confirm that they represent a true and fair account of proceedings.

 

3*Matters arising from that meeting – The only significant matters discussed related to confirmation that we should continue with the dome project and that the Committee be empowered to borrow up to £50,000 for this purpose.  This will be dealt with in the body of the meeting.

 

4*Chairman’s Report – to be forwarded to the members w/c 3 November.

 

5*Treasurers Report – Accounts and comments thereon will be available for the members during the week commencing 3 November.  The members will be asked to confirm that the Accounts to 30 September 2020 are adopted.

 

6*Re-election of the Auditors -the members will be asked to confirm a vote of thanks to Rushtons Accountants and to re-elect them as Auditors for the next 12 months.

 

7*Committee Reports – these will be forwarded to the members w/c 3 November.

 

8*Election of Club Chairman – Nominations for the position of Club Chairman should be sent to the Club Secretary by Sunday 31 October.

 

9*Election of club Officials – Proposals should be sent to the Club Secretary.  A list of all Committee nominations will be sent to the members w/c 3 November.

 

10*Presentation of Trophies – (a) Most improved player of the year- decided by the Club Captains (b) Club Member of the Year – decided by the Club Chairman.

 

11*Any other business – Any matters which the members wish to raise which would not normally be dealt with by the Committee should be forwarded to the Secretary by 31 October.  If specific propositions are being made then they should be seconded and it would be helpful if an explanatory note could be attached which could then be forwarded to the members for their consideration prior to a vote.  The Committee may wish to add their own comments about any such proposals.

 

Block bookings and the Dome 

 

The Committee reviewed and discussed in great detail the question of block bookings at their virtual October meeting and wish the members to be aware of the intended system regarding block bookings for the 12 weeks starting in January 2021.

 

 

Some background information

 

The income from advance block bookings is expected to raise approximately 75% of the total booking income for the Dome.

 

Casual bookings tend to be made less than 48 hours ahead when the weather is inclement, or forecast to be so, and when it is fine the number of casual bookings is of course much reduced.  Currently bookings have had to be substantially curtailed because of the coronavirus regulations.

 

More than ever the Club needs regular income from the Dome to meet the current expenses, put an amount into a Sinking Fund for the future and also provide some additional income to help repay the loans which enabled the Dome to be built.

 

Block bookings give the participants comfort that they can play at the same time each week and so they are able to arrange their diaries accordingly.  From the Club’s point of view it means that we have guaranteed income regardless of the weather conditions.

 

Last February a cross section of playing members formed a sub Committee led by the Chairman to discuss the parameters that should be used for booking the dome.  A number of meetings were held and one of the matters agreed was that block booking should be allowed, initially for a 12-week period, with the option of renewing for a further 12 week period.  This was endorsed by the Committee and notified to the members in the March 2020 Newsletter

 

Block bookings for up to 3 months will be allowed and later in the Summer members will be asked to register their requirements. These will be assessed prior to the bookings being confirmed subject to duplications etc. It is likely that those who have block booked for 3 months will have priority for the next 3 months.

 

In September every member was then given an opportunity to submit their block booking requirements and alternative preferences.  There were a few duplications and in those instances members were asked if they could change their preference – where that was not possible and as had been previously advised, a draw was held to allocate booking times.

 

The Committee appreciate that one or two members may have been disappointed by what happened but we think it inevitable that whatever system was employed this was likely to be the case.

 

 

The continuation of block bookings

 

And so, prior to the latest coronavirus restrictions the Committee decided that as originally planned, those with current block bookings would be asked at the end of November if they wished to renew them in the New Year.  If they were happy to do so then they would be asked to pay within 10 days to confirm their reservations.  These booking must be for the same days and identical times as the original bookings.

 

Once these booking were put onto the booking system all other members would be asked if they wished to block book other times outside those already pre booked. These would have to be for the set times as originally laid out in September.  Once these times were confirmed and paid for then they too would be entered onto the booking system.  As before if there were any clashes, we would do what we could to resolve them by negotiation and if that is not possible then by a draw.

 

In the New Year all casual times could be booked for whatever length of time members chose up to 2 hours, without having to stick to the 90 minute slots in the evenings.

 

 

The decision post the coronavirus shut down

 

We believe it is now even more equitable that those who have paid for bookings which they are unable to use, should be given the opportunity to renew their booking into the second half of the winter and that the amounts they have paid for those weeks in which they have been unable to play should be taken into account when calculating the amounts due for the second batch of 12 weeks.

 

Consequently, they will all be contacted at the end of November when they can either agree to renew with the relevant amount deducted or decide not to renew in which case any amounts due will be repaid.

 

Once this part of the process is complete the rest of the members will be asked if they wish to block book as outlined above.

 

 

September 2021

 

Before the Dome is re-erected in September 2021 the booking process, time slots and charges will be reviewed with the intention of giving all members an equal opportunity to block book with no preference given to those who have pre booked this year.

 

Covid/Dome Urgent Update for Members

The LTA have now updated the regulations in force for Clubs in Tier 2 areas. Fylde is at present in Tier 2.

 

Tennis in the Dome

 

With immediate effect indoor tennis is prohibited in the Dome except for the following :

1* Singles and doubles involving members of the same household.

2* Coaching involving Greg and one individual or Greg and members of the same household.

3* Group coaching for Under 18’s.

Spectators are not allowed in the Dome at any time

 

Outdoor tennis 

The protocols remain the same but as advised socialising before and after tennis is prohibited except with members of the same household.

 

Summary 

Regrettably this means that effectively it is no longer possible to play tennis in the dome unless you are being coached by Greg or all players are members of the same household.

 

Payments in advance 

All booking fees will be refunded to members who are unable to play in the dome and have pre-paid. Further details of how this will be done will follow once we have decided how best to proceed. 

PLEASE DO NOT BE TEMPTED TO BREAK THE LAW AND PLAY IN THE DOME UNLESS YOU MEET THE STRICT CRITERIA OUTLINED ABOVE.